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On first thought, yes you might need a lot of people there. Nobody likes to be in a virtual meeting that is not necessary to them. Outside of working hours – Do not schedule a new meeting during this time. Check with them to see if they can take a meeting during this time. Working Elsewhere – The individual is working in a different place. Do not schedule a new meeting during this time. Out of Office – Time has been blocked off to be out of office. Tentative – Something is scheduled in their calendar, but it is okay to schedule on top of it.

White Space – Free time it is safe to schedule meetings during these times.īusy – Something is scheduled in their calendar.

When checking the scheduling assistant, this legend appears at the bottom of the screen: The patterns of the blocked rectangles mean different things. When you hover over a non-shared calendar, you will only see the length. When you hover over a shared calendar you will see the length, subject, and location of the meeting. Outlooks’ Scheduling assistant feature allows you to see the availability of your attendees and choose a time when they don’t have anything booked in their calendar.

It can be difficult to find a time that works for everyone you wish to invite. You never know what might come up and require your attention. Even if the meeting isn’t until the following week (or even two), don’t wait to schedule it. Schedule meetings as early as possible so no one is double-booked, no meetings are accidentally missed, or simply to make sure there is time for this meeting. Do : proper Teams meeting etiquette for scheduling meetings Schedule meetings as soon as you know they are needed Therefore, here is a compiled list of dos and don’ts to keep in mind when you schedule your Teams meetings. There are many things to consider when scheduling and attending a Teams meeting and it can be overwhelming and stress-inducing.

With this comes the expectation that you know the proper virtual meeting etiquette. Whether it is an interview, a conference call, or catching up with a friend, virtual meetings are here to stay. Over 500,000 organizations use Microsoft Teams as their primary messaging platform and Microsoft Teams meetings have become a daily occurrence.